Automation and artificial intelligence
Workflows that work for you, 24/7.
Business automations (n8n, Make, Zapier), AI integrations (Claude, GPT-4, Gemini, Mistral), conversational agents, data pipelines. Self-hosted priority for confidentiality.
If you still spend more than 30% of your time on repetitive structured tasks (data entry, follow-ups, reporting, lead qualification, calendar management, processing incoming emails, generating quotes), you're losing money. Modern automation, accelerated by AI, can replace 80 to 95% of these tasks without sacrificing quality — often improving it.
Our approach combines two pillars. First, workflow orchestration tools (n8n in priority, Make and Zapier as alternatives) connecting your existing tools: web form, CRM, ERP (Odoo, Dolibarr), communication tools (Slack, WhatsApp, email), databases. Then, an AI layer (Claude Opus, GPT-4/5, Gemini, Mistral) for tasks requiring judgment: qualifying a lead, writing a personalized email, analyzing a document, generating a tailored quote.
We prioritize self-hosting (n8n on your server or NAS, AI models via API but workflows on your premises) for the confidentiality of your business data. Your clients, prices, processes stay with you, not scattered across 15 American SaaS. GDPR compliance guaranteed. And it's often cheaper long-term: a self-hosted n8n on a Synology costs €15/month in electricity vs €200-500/month for equivalent Zapier subscriptions.
Why choose CrawlWise
- ✓ Self-hosted n8n workflows (GDPR, data on your premises) or cloud as preferred
- ✓ Custom AI agents: lead qualification, automatic quotes, customer support, document analysis
- ✓ Multilingual chatbots connected to your business data (CRM, ERP, internal FAQ)
- ✓ Administrative automation: invoicing, follow-ups, weekly reporting, CRM sync
- ✓ Data pipelines: extraction (ethical web scraping, OCR, emails), transformation, loading
- ✓ Integrations: Stripe, Resend, HubSpot, Pipedrive, Salesforce, Odoo, Dolibarr, Notion, Airtable, Google Sheets, Slack, WhatsApp Business, Telegram
- ✓ Workflow documentation provided + your team training for basic maintenance
- ✓ Monitoring: failure alerts, accessible logs, execution history
What makes us different
Self-hosted priority
n8n self-hosted on your Synology, OVH, Hetzner or private cloud. Your client data, prices, processes stay on your premises. GDPR compliance guaranteed. Long-term savings vs cloud Zapier/Make.
Multi-LLM (no vendor lock-in)
We use Claude Opus, GPT-4/5, Gemini, Mistral, Cohere depending on the right tool for the right use. No OpenAI or Anthropic lock-in. If a new model comes out cheaper/better, we switch.
Measurable ROI
Each deployed workflow comes with a gain measurement: hours saved, errors avoided, additional leads. If a workflow doesn't pay for itself in 6 months, we abandon or revise it.
Odoo specialist
n8n natively connected to your Odoo (XML-RPC or JSON-RPC): AI lead qualification → automatic thirdparty + commercial proposal creation, site/ERP stock sync, WhatsApp alerts to your sales rep.
Documented code + training
Each workflow is documented, versionable (JSON export), restored on crash. 2-hour training to your team to adjust simple parameters without calling us. Independence guaranteed.
Use cases by industry
Automatic lead qualification
Web form → AI qualifies the lead (serious? urgency? scope? budget?), classifies (hot/warm/cold prospect), generates an estimated quote, creates the entry in your CRM/Odoo, notifies your sales rep on WhatsApp if hot. Typical savings: 3-5h/week of manual qualification.
Automatic quote generation
Client request by email or form → AI analyzes the request (Claude, GPT-4), searches your service catalog, proposes 1-3 quote lines with price ranges, generates branded PDF quote, sends after manual validation (or automatic if high confidence).
Tier 1 customer support
Multilingual chatbot connected to your knowledge base (FAQ, documentation, client contracts). Answers common questions 24/7 in client's language, escalates to human if complex question or annoyed client. Typical reduction: 60-70% of tier 1 tickets.
Website ⇄ ERP/CRM sync
Product catalog, stock, orders synced in real-time between your website and your Odoo/Dolibarr. No more double entry, no more invisible stock-outs. Bidirectional webhooks.
Automated reporting and dashboards
Weekly/monthly aggregation of your scattered data (Google Analytics, Stripe, ERP, CRM, ads platforms) into a unified dashboard (Notion, Google Sheets, Looker Studio, custom dashboards). Recap email sent every Monday morning.
Competitive and market intelligence
Automatic monitoring of competitor sites (price changes, new offers), keywords (SEO positions, new entrants), brand mentions on the web. Email or Slack alerts when significant change.
Our 4-step method
- 1
Audit of repetitive tasks
1-hour workshop with your teams to identify time-consuming and automatable tasks. Calculation of potential gain (hours × loaded salary) vs automation cost. Prioritization by ROI. Delivered within 1 week: list of 5-15 candidate workflows ranked.
- 2
Proof of concept
Building the workflow with the best impact/effort ratio. Test mode deployment over 1-2 weeks. Real measurement of time saved. If OK, we industrialize. If not, we adjust or abandon — no waste.
- 3
Deployment
Production launch on your infrastructure (self-hosted n8n) or our cloud, monitoring activated, alerts configured (email + WhatsApp if critical), accessible logs, user documentation delivered to your team.
- 4
Maintenance and evolution
Optional monthly forfait: proactive monitoring, parameter adjustments, adding new workflows, n8n and AI model updates. Otherwise, your trained team handles autonomously for simple adjustments.
Pricing and packages
Simple workflow
From €1,500 / $1,650
1 n8n workflow, 5-10 steps, 1-2 AI integrations, hosting on your server or our private cloud. Includes documentation + 1-hour training. Ideal to start (e.g.: automatic lead qualification).
Automation suite
From €6,000 / $6,600
5-10 interconnected workflows, multilingual AI conversational agent, multiple integrations (CRM, ERP, payment, email, WhatsApp). Documented architecture. Ideal for SMBs wanting to industrialize.
Custom AI platform
Custom quote
Building a dedicated AI business platform (RAG on your documentation, custom agent, fine-tuning). For specific needs (law firm, medical practice, e-commerce with millions of SKUs).
Frequently asked
Self-hosted or SaaS cloud?
Self-hosted in priority — n8n installed on your server, NAS Synology, OVH or Hetzner. Your client/business data stays on your premises (GDPR), monthly cost divided by 5-10 vs equivalent Zapier. Cloud (n8n.cloud, Zapier, Make) acceptable to start quickly or if you have no internal infra.
Which AI model do you recommend?
Depends on the case. Claude Opus for maximum quality (complex document analysis, premium quote generation). GPT-4o for good price/quality on most common tasks. Gemini Flash for speed + multilingual. Mistral Large for EU sovereignty. We test the 4 on your use cases and choose.
How much does a simple workflow cost?
From €1,500 for a medium-complexity n8n workflow (form → AI → CRM + notification). Recurring cost: ~$2-5/month in AI API depending on volume. Typical ROI: 6-12 months.
Compatible with Odoo / Dolibarr?
Yes, even one of our specialties. n8n connects natively to Odoo (XML-RPC or JSON-RPC) and Dolibarr (REST API). Typical cases: AI qualification → thirdparty + commercial proposal creation in Odoo, or WhatsApp alerts from Odoo events.
How much do AI models cost?
Very little for most cases. Claude Sonnet 4.6: ~$3/million input tokens, ~$15/million output. For 1000 qualified leads/month (~500 tokens each): <$5/month. Top-tier models (Opus) for premium cases only. We optimize prompts to minimize costs.
Data security?
Self-hosted = data 100% on your premises, never transmitted to third parties (except AI requests going through Anthropic/OpenAI/etc. APIs, but no provider-side persistence if endpoint configured correctly). GDPR compliance guaranteed. Security audit before production.
What happens if a workflow crashes?
Automatic monitoring: email + Slack/WhatsApp alert on failure. Automatic retry on transient errors (network, API down). Detailed accessible logs for diagnosis. For critical workflows (payment, contractual), double-check before execution + human validation.
Compatible with WhatsApp Business?
Yes, via WhatsApp Cloud API (official Meta) or via providers (Twilio, MessageBird). Typical cases: automatic order confirmations, delivery notifications, conversational customer support, appointment reminders.
Do you train our teams on n8n?
Yes, 2-4h training included on delivery. Your team can adjust simple parameters (change destination email, add a filter, modify a message), but complex logic stays with us. Avoids total dependency on the agency.
How long to deliver a workflow?
Simple workflow: 1-2 weeks. Suite of interconnected automations: 4-8 weeks. Complete AI platform: 8-16 weeks. We always start with a quick proof-of-concept to validate ROI before deploying widely.
Ready to start your project?
Let's chat for 30 minutes — we'll send a clear quote within 24h.